Table management and adding guest information for your WOTY table

Please Note: All table guests must be entered by 1 May 2023; otherwise, the table manager will receive all 10 tickets.

Table managers are the individuals listed to manage guests at a table if your company has bought a table. As a manager, you are responsible for entering the first name, last name, company, and email of all guests at your table(s). By providing HBA with this information, we will be able to send a personalized barcode to each guest to expedite badge pick-up at the event. This will also ensure we have their name at the door in case they misplace their ticket. Upon arrival at the event, guests can scan their barcode from their smartphone or a printed copy. 

If table managers choose not to provide guest information, you (as the table manager) will receive an email with the barcode for each open seat. Table managers are responsible for distribution to the guests attending the event. 

Confirmed in-person registrations may substitute registrations until 2 May 2023. A completed substitution form must be received in writing to hba@hbanet.org no later than 2 May 2023. No substitutions will be given after this date.

Dietary restrictions

To update your HBA profile, log in to your account. You will be directed to your profile screen. Scroll down to the "My Dietary Preferences" section and enter your registrations/preferences. Be sure to click "Save Changes to Profile" when complete. We will accommodate your needs as best we can, but cannot guarantee dietary preferences after 1 May 2023.

How to enter your guest information: 

1. Go to your HBA Profile

2. Click on the MY WOTY tab

Click on the MY WOTY tab

3. Click on the table

Click on the table

4. Click on "pencil" icon next to each seat and enter the first name, last name and email address of the person. Repeat this step for all 10 seats.

Click on

If a guest happens to change after barcodes are sent, forward the barcode that belonged to the guest no longer attending to the guest who is now attending. They will be able to adjust the badge name and details onsite.